|Making the Odds Ever Be in Your Favour: surviving the heraldic submissions process|
|– Konstantia Kaloethina|
Please contact a herald to assist you in the submissions process. They will have valuable experience that can help you avoid potential problems with your submission. If you can’t find a herald locally, contact Blue Tyger Herald for a referral.
Your submission must obey the Standards for Evaluation of Names and Armory (SENA), Administrative Handbook, and other applicable Laurel and Brigantia policies in order to be accepted; failure to do so can cause your submission to be returned. This means that, among other requirements:
- the official forms must be completed, including ALL contact information;
- Note that Laurel no longer requires the Date of Birth or Gender sections to be completed, but all other areas must be filled out.
- the contact information must be legible;
- all necessary documentation must be included; and
- the correct number of copies of both the form and the documentation must be made.
Submissions that do not meet requirements may be administratively returned for revision.
- The only sources for documentation that do not require photocopies are listed in Appendix H of the Administrative Handbook. This also applies to documentation to support armory submissions.
- Sources to avoid are found in Appendix F of the Administrative Handbook.
- Branch names and devices require petitions – see the Admin Handbook for more information.
- Resubmissions are free if we can track down the earlier submissions, so please try to give us as much information on the prior attempt(s) as you can.
Digitally filled forms, and those printed from a color printer, are acceptable for submission with the following caveats. If you are not an experienced graphic artist, you should consider using the tried-and-true method of traced artwork colored in with markers.
- Alteration of the form is grounds for administrative return. Examples include, but are not exclusive to:
- Do not paste over or obscure the shield or badge outlines.
- Do not paste over sections of the contact information area.
- Ensure that all areas of the form print, including the lines in the contact information area.
- Ensure that the form is printed at full size – some graphics programs will clip the edges or resize the form.
- Armory submissions that are printed on a color printer should use “primary colors”, which will scan as being the representative color. Inexpensive inkjet printers often have difficulty printing a strong enough color to scan correctly – browns appear red, reds appear purple, purples appear pink or brown, etc. If the submission colors do not scan correctly the armory may be administratively returned.
- Armory submissions that are to be sent via email must be 300dpi, 8.5×11 in size, and in .jpg format. This is generally only available for resubmissions, and ONLY by prior arrangement with Blue Tyger.
- There is no requirement that forms be filled out digitally. Hand drawn and hand colored submissions are by far the majority of submissions received.
- There is no standardized color palette to use in armory designs. Web-safe colors are recommended.
Tips and Reminders
- Your submission must include a summary of the name documentation. This article will help you format your summary properly.
- You must include photocopies or printouts of all non-photocopy resources used in your name documentation. If you are printing a website, you must include the URL. If you are photocopying book pages, you must include the title page. See the Admin Handbook for more information.
- Do not use tape, glue, or staples.
- Multiple submitters in the same household can consolidate their payment and paperwork into one packet.
- Please use Crayola Classic Markers or an equivalent (e.g., Rose Art) in heraldic tinctures.
- Do not use highlighters, as most scanners won’t pick them up.
- Do NOT use crayons, paints, or wax-based colored pencils – they were banned as of December 2010.
- If possible, do not color the black portions of the black-and-white copy – leave it as an outline drawing, like in a coloring book, with enough internal detailing that we can tell what it is.
- Medium-nib pens are preferred for the outline art, as the slightly wider lines scan better.
- Do not attach printouts of armory images to the form with glue or tape – ensure that the art is directly on the form.
- Avoid heavily shaded or pixelated art. Clean outline drawings are easier to identify and less likely to be returned for lack of identifiability.
- Can’t draw? Try the Book of Traceable Heraldic Art or the Pictorial Dictionary of Heraldry.
- Important caveat: Inclusion in these collections does not make a given graphic automatically registrable.
- Do not use tape, glue, or staples.